Forest Hall YPC is a Charitable Incorporated Organisation, we reside and are the governing body at East Palmersville Sports Pavilion.
As activity increases at the Pavilion, we seek to welcome an enthusiastic volunteer with knowledge and experience in finance and some business acumen to help strengthen our organisation:
- To help us ensure the smooth running of Forest Hall YPC and the Pavilion and continue to encourage and support our community to improve their health and well being.
- To work together as part of a team and provide the best facility, activities and services in our locality.
If you’re enthusiastic with a passion for community and enjoy meeting and working with people of all ages and ability we’d love to hear from you. Please get in touch and pop along for a chat.
The Forest Hall YPC Treasurer is responsible for the managing the flow of money into the club and for allocating and recording how that money is spent. This is a vital role, as the treasurer works to ensure the club is able to meet its day-to-day expenses. He/she will highlight the need for increased fundraising where a shortfall in income exists. The treasurer will also in assist the chairperson in planning the development of the club e.g. creating annual budgets, estimating funds required for a capital projects such as anew pitch or clubhouse and projecting membership and income for future years to contribute towards prudent planning of the club’s future.
What are the duties of the Club Treasurer?
The club treasurer typically manages the finances of the club, reports on the Clubs financial performance spearheads the fundraising effort to ensure the club has the necessary funds to be successful and serve the community. The treasurer takes responsibility for the following:
1. Creating and maintaining the club’s budget throughout the financial year
2. Working with other club officers to generate and collect funds
3. Ensuring accurate and up-to-date records of all club income and expenditure
4. Organises and records payments to third parties
5. Prepares and issue invoices, as necessary
6. Manages the club’s bank account and keeps full records for scrutiny of any person entitled to have access to them, including charity officials, Committee members, HMRC VAT and Income Tax Officers, appointed auditors etc.
7. Issues payment reminders to those who organise activities within the club and fees to the club for hire of the buildings and equipment
8. Seeks approval of the club’s committee for major expenditures
9. Preparing financial statements ahead of monthly meetings and the Annual General Meeting
10. Reporting on the club’s financial performance at the club AGM 11. Able to demonstrate commitment to the charity and to the local community
About Forest Hall Young People's Club
Forest Hall YPC is home to Forest Hall Football Club, West Allotment Celtic FC and Forest Hall Boxing Club. We are a very well established club with over 500 members and volunteers with almost 40 qualified male and female football and boxing coaches who support our main community groups.
Forest Hall FC have 20 teams of all ages, gender and ability including a soccer nursery, disability teams and senior teams including ladies all under their banner. We have recently welcomed West Allotment Celtic FC to share our newly upgraded ground who bring with them 100’s of fans each week who also enjoy our recently opened bar area and hospitality.
Forest Hall BC invite children from 6-16yrs and adults of all ability to their very popular daily training sessions and their very own home grown celebrity, Lewis ‘The Sandman’ Ritson, professional boxer is a regular in the gym.
We are inclusive, reflecting our ethos, recreation and sport for all.
The Pavilion boasts 5 well-kept pitches including a floodlit, railed senior pitch at the front of our site with covered seated and standing areas. We are also lucky enough to have an enclosed 7 a side 3G. Various other fitness and community groups also take advantage of our large hall and meeting room. Craft and games club, carpet bowls, Women’s Walking football, 12th Man fitness and well being programme with Newcastle United Foundation, and Age UK’s Friendly Faces are just a few of the regular activities. Our facilities accommodate and serve the wider community with hundreds of users passing through our doors every week, it is a hive of activity which we strive to increase and build upon.
What skills do I need?
· Capable of handling figures and cash
· Experience in handling money and budgets
· Experience in finance and business
· Understanding costs and revenue
What are the typical traits of a Club Treasurer?
Like any position with a responsibility for handling money, the treasurer is expected to be transparent and honest in their dealings with as a representative of the club. Good record keeping is essential and while a background in finance or accounting is not imperative for this role, it is preferable to have someone who is experienced in managing accounts. This role is suitable for a small business owner, accountant and other professional people who manage money in their professional roles (e.g. bank officials).
We have disabled access and the Pavilion is all on ground level.
- Age restrictions
- Child Protection Policy (where relevant)
Child Protection Policy (where relevant): We have a child protection policy and safeguarding measures in place. All policies available to view.
- DBS check required
- Equal Opportunities Policy
- Expenses reimbursed
To be agreed
- Health and Safety Policy
- Ongoing support
The new volunteer will be supported and mentored by our existing treasurer for a period of time agreed with all parties.
- Training provided
Internal and external training will be provided.
- Volunteer induction
Each new volunteer is welcomed for induction training at the start of their journey with us.
- Volunteer Policy
All new volunteers receive a copy of our volunteer policy and handbook for their reference.
- Volunteers covered by insurance
- Vulnerable Adults Policy (where relevant)
- Written role description
When can I volunteer?
The role is flexible to suit the individual. We would like them to be involved and a prominent figure within our group but it would not require them to be always present. Monthly or by monthly meetings will take place where we would like them to attend but most communications can be done via email or phone.
North Tyneside VODA
MHA Communities North Tyneside
Healthwatch North Tyneside